Careers : Jobs at AfterSchool Qatar

Job Title: Event Executive 
Reports To: Event Executive
Department: Marketing / Events
Reports to: Event Manager / Marketing Manager
Location: Doha Qatar
Employment Type: Full-time

Job Overview

We are seeking an enthusiastic, detail-oriented, and proactive Event Executive to join our dynamic team. In this role, you will be responsible for planning, organizing, and executing events that promote our listing portal services to our clients and prospects. You will work closely with cross-functional teams to ensure events run smoothly and effectively engage target audiences.

As the Event Executive, you will help create memorable experiences for clients, partners, and stakeholders, ensuring that all logistics and promotional activities align with the overall marketing strategy of the listing portal. This is an exciting opportunity to play a key role in growing our brand presence and driving business growth through live events, webinars, and industry conferences.

Key Responsibilities

  1. Event Planning and Coordination:
    • Assist in the end-to-end planning and execution of physical and virtual events, including trade shows, webinars, networking events, and client meetups.
    • Coordinate with internal teams (marketing, sales, customer support) to understand event goals, objectives, and deliverables.
    • Identify and manage event logistics, including venue selection, equipment, catering, travel, and accommodation for speakers or key personnel.
    • Work with external vendors, sponsors, and partners to ensure event success.
  2. Marketing and Promotion:
    • Collaborate with the marketing team to create promotional materials for events, such as email campaigns, social media posts, and event websites.
    • Develop event content, including agendas, speaker bios, and promotional copy to ensure alignment with the brand’s messaging.
    • Assist in driving attendee registration and engagement via digital and traditional marketing channels.
  3. Budget Management:
    • Assist in managing event budgets, ensuring that all costs are tracked and expenditures are in line with pre-set budgets.
    • Source cost-effective venues, materials, and vendors without compromising the quality of the event experience.
  4. On-Site Event Execution:
    • Serve as the main point of contact for event logistics during setup, execution, and breakdown.
    • Supervise the event flow, ensuring all elements (presentations, sessions, catering, signage, etc.) are organized and on schedule.
    • Provide excellent customer service to attendees, ensuring their needs are met before, during, and after the event.
  5. Post-Event Analysis:
    • Assist in gathering feedback from attendees, vendors, and internal teams to assess event success and areas for improvement.
    • Help compile event reports, including attendance data, cost analysis, and overall outcomes, to measure ROI and identify future opportunities.
    • Maintain relationships with key event participants, including sponsors, partners, and clients.
  6. Database and CRM Management:
    • Maintain an up-to-date event calendar and database of past event attendees and contacts in the CRM system.
    • Follow up with leads and prospects generated through events and share insights with the sales and marketing teams.
  7. Industry Trends and Research:
    • Stay informed on event industry trends, best practices, and emerging technologies to continuously improve event execution.
    • Attend relevant industry events to enhance knowledge, network, and discover new opportunities for the portal.

Required Skills and Qualifications

  • Experience:
    • 2+ years of experience in event management, preferably within the real estate, tech, or digital media industries.
    • Experience with both in-person and virtual events is highly desirable.
  • Education:
    • Bachelor’s degree in Marketing, Communications, Hospitality, Event Management, or a related field is preferred.
  • Technical Skills:
    • Familiarity with event management tools and software (e.g., Cvent, Eventbrite, Zoom, etc.)
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM systems (Salesforce, HubSpot, etc.)
    • Basic knowledge of social media platforms for event promotion (LinkedIn, Facebook, Twitter, Instagram).
  • Key Attributes:
    • Excellent communication, organizational, and multitasking skills.
    • Strong attention to detail and ability to manage multiple events simultaneously.
    • Creative thinking and problem-solving abilities to overcome logistical challenges.
    • Ability to work under pressure and adapt to changing priorities in a fast-paced environment.

Desired Attributes

  • Personality:
    • Energetic, self-motivated, and proactive.
    • Strong interpersonal skills and ability to build relationships with external partners, clients, and internal teams.
    • A passion for delivering high-quality event experiences and representing the company with professionalism.

How to Apply

Interested candidates are invited to send their resume and a cover letter detailing their relevant experience to careers@afterschool.qa
Translate »